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much easier to locate and manage For example, if you re tracking customer work orders, you could put all the data in a single table, creating a flat-file database A separate record would exist for every work order under contract Storing all the customer data with the work order information would mean repeating the same information In addition, if the customer s phone number changed, every record containing that customer s information would have to be updated Employee information in the work order table would also be repeated How much more efficient to have one table for work order information and separate tables for the customer and employee information A short field containing a customer identifier could be added to the customer and work order tables to form a connection between the tables, called a relationship Similarly, an employee identifier can link the work orders to the employee who is acting as the job supervisor Figure 2-1 shows how to implement the work order database as a relational database The information is split into an efficient relational database containing three tables, with special fields added to provide the relationships The relationship line drawn between the CustomerID field in the Customers table and the CustomerID field in the Workorders table links the two tables This relationship enables you to look up all the work order information for one customer, as well as the customer s name and phone number for a specific work order

12:

Create and Work with Surveys 152 Create a Survey 153 Using Branching Logic 154 Respond to a Survey 155 Analyze a Survey 156 Manage a Survey157 Set Up and Hold Meetings 158 Set Up a Meeting 159 Hold a Meeting160 Use and Manage Workflows 161 Add and Assign Workflows 162 Manage Workflows 167

Risk management is inherently more complex than issue management, as risk management involves planning for risk mitigation and avoidance Issues are not predicted, so no planning for mitigation is required But since risks can be foreseen, the technology to support risk management includes more features

2:

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Collaborate with Word, Excel, and PowerPoint 171 Save Documents to SharePoint 172 Using Web Apps versus Stand-alone Office 173 Review and Edit Office Documents 175 Tracking Changes in Word, Excel, and PowerPoint 181 Work with Outlook 184 Link and Transfer Information184 Use E-mail and RSS 190 Work with Forms and InfoPath 196 Prepare a Form Library for Use 197 Use and Manage a Form Library 201 Merging Form Returns 203

Part V:

If you have several controls you want to look and behave alike, you can define them as a single group and format them all at the same time To create the control group, select all the controls you want to include and choose Format | Group, including the labels belonging to the text box controls A frame appears around the set of controls, which doesn t show up in Form view The new form, shown next, contains the cost fields in a single group

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The form itself includes the following: Title This is the name of the risk This field includes a feature that checks names against system users This can be either Active, Postponed, or Closed This field offers a date-picker tool

One reason to select a control is to change its size or move it to a different position in the design As mentioned earlier, when you select a control, handles appear around the control These handles are used to move and resize a control or a selected group of controls

Assigned to This field also includes the name checker Category This field is set to Category 1, Category 2, or Category 3 Due Date Impact Cost Description This is a rich text field Mitigation Plan This is also a rich text field Contingency Plan This is another rich text field Trigger Description This also is a rich text field Trigger Possible settings include Date, Exposure over Threshold, Tasks Not Completed, Other, or Specify Your Own Value As with issues, risks can have documents attached and they can be associated with specific project tasks, etc Also, the same set of Actions are available as discussed in the Issues section The same options apply Probability This field is presented in percentages This is set from 1 to 10

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Project documents can be stored in the Project Workspaces When first installed, the Project Workspace template includes a single Project Documents library A subfolder hierarchy can be defined and this area is commonly used to store the project s collateral in an organized way Every organization has different ways of handling the organization of folders in document libraries The Project Documents library starts without any content

Part II:

The ribbon tab bar at the top of the SharePoint page contains two menus, two command buttons, and, initially, only two tabs in the default configuration (yours, which we assume has been tailored to your organization, may contain more) These, from left to right, are:

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